ServiceStandard Email Account
University email account (with Groupware).
Along with your Uni ID or project number, you automatically receive a university email account, which you can access via a mail client or the webmail client SOGo.
- University employees
- Doctoral candidates
- External members with a project number
The University email account is a service for students, employees, PhD students and researchers of Heidelberg University, as external members with a project number.
- Send and receive emails
- Save and share appointments in your calendar
- Create your own address book
- Access to collective address books
- Configure forwarding and out-of-office messages
- Access via Browser and mail clients on PCs, laptops, tablets and smartphones.
Access and requirements
As soon as your Uni ID and project number has been activated, you can use your mailbox. To access it, you can use the SOGo web portal or an email client of your choice (Microsoft Outlook, Thunderbird, ...). You can find more information about setting up your account with common email clients on this page.
SOGo supports CardDAV/CalDAV for synchronization of your settings over different devices such as your PC and smartphone.
Incoming & outgoing mail server
Incoming mail server (IMAP)
The incoming server imap.urz.uni-heidelberg.de allows you to access your mailbox via IMAP so that you can read and manage your emails directly on the server as well as synchronize it with an email program on your PC or smartphone.
You can access your mailbox on every common email program (e.g. Outlook, Thunderbird, Apple Mail) or SOGo Groupware with your Uni ID or project number.
Outgoing mail server / Smarthost (SMTP)
The outgoing mail server / Smarthost mail.urz.uni-heidelberg.de allows you to send emails via SMTP.
You can use the server within the University network without authentification; using it outside of the University network requires authenitication with your Uni ID or project number.
Note for system administrators
The outgoing main server / Smarthost for servers within the University network is: relays.uni-heidelberg.de
Frequently Asked Questions
Can I assign an email address alias that shows more than just my project number?
The IT Service can assign aliases for all ab123[at]uni-heidelberg.de and ab123[at]stud.uni-heidelberg.de email addresses. They usually follow the pattern:
University employees can have their email alias assigned with their relevant institute acronym by their IT representative, for example: <firstname>.<lastname>[at]urz.uni-heidelberg.de
Can I forward my emails to another email address and is forwarding to private email accounts permitted?
It is essential to maintain confidentiality especially when dealing with work-related emails. For this reason, the Email Use Policy stipulates that University employees are generally prohibited from automatically forwarding official emails from their University email account to a separate, non-University email account.
How can I forward my emails (e.g. to an email address that I regularly check on my smartphone)?
For employees, the following applies: As a rule, work emails may only be forwarded to an internal University email address (see the Email Use Policy linked below).
Email Data Protection Statement
Central email systems: information about the handling of personal data at Heidelberg University (DE)