The URZ offers video conferencing support for all university institutions. For this we use the DFN conference service DFNconf, which is available to university employees.
The service is accessible via:
- SIP/H.323 based videoconferencing systems
- Web browser
- Smartphone or tablet
- Telephone (audio only)
- Skype for Business
How is it possible to access the service?
The service's central entry point is the DFNconf service portal at www.conf.dfn.de (note that the site is only available in German). There you can find additional information about the service and register yourself using the uniform interface. After clicking the "Veranstalter-Login" button you will be redirected to a new page. There, select "Universität Heidelberg", click "weiter" and finally enter your Uni-ID and password. After registering, you will be redirected to the DFN-Portal.
How do I set up a meeting room?
Your account will be set up after you have logged in via the "Log in" button. You will then be able to create meeting rooms and prepare invitations for the respective participants. Meeting participants do not require their own account and can come from any institution regardless of whether or not it is part of the DFN group, including industry partners or international correspondents. Meeting rooms are set up via a uniform, product-independent interface, where you have the opportunity to adapt the meeting room to your specific needs. Meeting room features include, for example:
- the size of the room (i.e. the maximal number of participants),
- access restrictions (PIN, locking the room or the like),
- a limitation to telephone conferencing.
What kinds of meeting rooms are available and how do I invite participants?
In order to set up a meeting room you can use the pre-existing profiles (e.g. "Neuer Meetingraum" or "Neue Vorlesung"), which you can then configure individually. Your meeting room remains in your organiser's account even after use. This way, you have the opportunity to view a list of your previous meeting rooms and adjust them. For every meeting room an invitation email is generated, which includes all options for the dial-in. This is so that the participants can choose individually which mode of access they want to use. It is possible to include up to 23 participants in a meeting room. In addition, other viewers can watch a stream of the event. For more information, see Handbuch (only available in German).
Invitation email example:
All dial-in options are included in the automatically generated invitation email. You can use this template to invite the meeting participants via email.
Example - Invitation to a project discussion:
You are invited to a DFNconf meeting:
Meeting room name: Test001
Meeting room number: 97912345
You have following options to attend the meeting:
Using your Windows, macOS or Linux browser:
meeting room URL
Using a SIP/H.323 room system or a SIP/H.323 client:
Using a telephone (audio only):
Dial 0049 30 200 97912345
Via Skype/Skype for Business:
Via smartphone (as a mobile option):
For this, you must have installed the Pexip App
Enter the following: firstname.lastname@example.org
Wait until the event organiser enters the room.
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