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How-toMigrate your address book, calendar and settings to the new SOGo Web Portal

This how-to describes how to transfer your appointments, contacts and forwarding from the previous SOGo webmail interface (sogo01) to the new SOGo webmail interface (sogo02).

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Übersicht der Oberfläche

1. Open https://sogo01.urz.uni-heidelberg.de in your browser and log in with your Uni ID.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 1

Migrate your address book

2. Click on “Address Book” in the menu bar on the upper left of your browser window.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 2

3. Under "Address Books", right click on the address book that you would like to export (1). In the menu that appears, click on “Export Address Book...” (2).

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 3

4. Your browser will then download the address book as an .ldif file. On Windows, you can find the downloaded file in the “Downloads” folder.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 4

5. Open https://sogo02.urz.uni-heidelberg.de and log in with your Uni ID.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 5

6. Click on the “Address Book” icon on the upper right of your browser window.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 6

7. Under “Address Books” click on the three dots to the right of “Personal Address Book” (1). Select “Import” from the pop-up menu (2).

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 7

8. Click "Upload".

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 8

9. In the “File Upload” window that appears, select the previously downloaded .ldif file by double-clicking it.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 9

Your contacts should now be imported.

Please note: Due to a bug, the first contact in your address book from the .ldif file might not be imported. In this case, you will need to manually enter this contact into the address book.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 9 - Ergebnis

Migrate your calendar

10. Open https://sogo01.urz.uni-heidelberg.de in your browser and (if necessary) log in again with your Uni ID.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 1

11. Click on “Calendar” in the menu bar on the upper left of your browser window.

 	Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 10

12. Under "Calendars", right click on the address book that you would like to export (1). In the menu that appears, click on “Export Calendar...” (2).

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 11

13. Your browser will then download the address book as an .ics file. On Windows, you can find the downloaded file in the “Downloads” folder.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 12

14. Open https://sogo02.urz.uni-heidelberg.de in your browser and log in again with your Uni ID if you have been logged out.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 5

15. Click on the “Calendar” icon on the top right. Then, under "Calendars", click on the three dots to the right of “Personal Calendar” (1). Select “Import” from the pop-up menu.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 13

16. Click "Upload".

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 14

17. In the “File Upload” window that appears, select the previously downloaded .ics file by double-clicking it.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 15

Your appointments should now be imported.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Ergebnis

Migrate your out-of-office messages

18. Open https://sogo01.urz.uni-heidelberg.de in your browser and (if necessary) log in again with your Uni ID.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 18

19. Click on “Preferences” in the menu bar on the upper left of your browser window.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 19

20. This will open a new window. Click on the “Vacation” tab and copy the text of your auto reply message. 

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 20

21. Open https://sogo02.urz.uni-heidelberg.de in your browser and log in again with your Uni ID if you have been logged out.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 21

22. Click on the cog icon to open "Preferences".

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 22

23. Select “Mail” from the menu on the left. Click on the “Vacation” tab found in the top bar. Check the box "Enable vacation auto reply". Enter the previously copied text. Save your changes by clicking on the floppy disk icon on the right.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 23

Migrate forwarding

24. Open https://sogo01.urz.uni-heidelberg.de in your browser and (if necessary) log in again with your Uni ID. 

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 24

25. Click on “Preferences” in the menu bar on the upper left of your browser window.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 25

26. This will open a new window. Click on the “Forward” tab and copy the email addresses in the box.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 26

27. Open https://sogo02.urz.uni-heidelberg.de in your browser and log in again with your Uni ID if you have been logged out.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 27

28. Click on the cog icon to open "Preferences".

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 28

29. Select “Mail” from the menu on the left. Click on the “Forward” tab found in the top bar. Check the box "Forward incoming messages". Enter the email addresses that you copied from the old web interface. Save your changes by clicking on the floppy disk icon on the right.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 29

Migrate your signature

30. Open https://sogo01.urz.uni-heidelberg.de in your browser and (if necessary) log in again with your Uni ID.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 24

31. Click on “Preferences” in the menu bar on the upper left of your browser window.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 25

32. Go to the “IMAP Accounts” tab.

33. Click on your signature.

Gehen Sie unter „IMAP-Konten“ zu Ihrer Signatur.

34. Copy the text of your signature.

Kopieren Sie den Text der Signatur.

35. Open https://sogo02.urz.uni-heidelberg.de in your browser and (if necessary) log in again with your Uni ID.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 27

36. Click on the cog icon.

Anleitung: Adressbuch und Kalender in den neuen SOGo-Webmailer migrieren - Schritt 22

37. Under "Preferences", go to "Mail". 

38. Select the “IMAP Accounts” tab in the top bar.

39. Click on the pen icon to the right of your email address.

Gehen Sie zu „IMAP-Konten“.

40. Under “Settings” click on the drop down arrow to the right of your account.

41. In the field entitled "Signature", enter the previous copied signature text and click "OK". Save your changes by clicking on the floppy disk icon on the right.

Signaturtext eingeben.